We are committed to safeguarding your privacy.

This Privacy Policy outlines the types of personal information we collect, how it is used, and the measures we take to ensure its security. By accessing our website or participating in The Pinewoods Conference FW’24, you consent to the collection and use of your personal information as described in this policy.

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• Information We Collect:

  • Personal Information: We may collect personal information such as your name, email address, affiliation, and other contact details when you register interest or book tickets for The Pinewoods Conference FW’24 or subscribe to our newsletter.

  • Usage Data: We may collect information about your interaction with our website, such as the pages visited, the links clicked, and other actions taken.

• How We Use Your Information:

  • Conference Participation: The information we collect is used to facilitate your participation in our conference, including registration, communication, catering planning, field trip planning, and providing relevant updates. We would also like to send you post-conference communications for your feedback.

  • Sharing with Host Organisations. Your name, email address, affiliation and other contact details will be shared with representatives of the Host Organisations (see list here) who are directly involved in the Conference.

  • Newsletter/mailing list: If you subscribe to our newsletter/mailing list, we will use your email address to send you updates, announcements, and other relevant information about our conference.

  • Data Security: The Pinewoods Conference FW’24 is hosted on the Wix.com platform. Wix.com provides us with the online ticketing and sales platform. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.  

• All direct payment gateways offered by Wix.com adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of credit card information by our ticket gateway and its service providers.

• Your payment details are used solely for processing payments for conference registration fees or other services you choose to purchase. Payment information is not stored or accessible by the Coordination team after the transaction is complete.

• Access to your personal information is restricted to authorised personnel from within the The Pinewoods Conference FW’24 Coordination team and representatives of the Host Organisations for the purposes of facilitating the Conference.

• Third-Party Disclosure:

  • We do not share your personal information with third parties for marketing or advertising purposes. 

  • However, we may share your information with service providers who assist us in organising and managing our conference, provided they agree to maintain the confidentiality and security of your data.

• Data Retention:

  • We will retain your personal information only for as long as is necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required by law.

• Your Rights:

  • You have the right to access, update, or delete your personal information. If you would like to exercise any of these rights, please contact us using the information provided below.

• Changes to this Policy:

  • We reserve the right to update or revise this Privacy Policy at any time. Any changes will be effective immediately upon posting on our website. We encourage you to review this Policy periodically for any updates.

• Contact Us:

  • If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at conference@pinewoods.scot

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By continuing to use our website or participate in our conference after any changes to this Privacy Policy, you acknowledge and agree to the updated terms.

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Thank you for entrusting us with your personal information. We are committed to protecting your privacy and ensuring a safe and enjoyable experience at Pinewoods.scot.

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The Pinewoods Conference Coordination Team FW’24

26/3/2024

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conference@pinewoods.scot